Checklist for Alumni & Graduating Seniors

If you were the President of a school-club (example: Student Council) you may need to consider whether there are files that you may need to transfer ownership of. If so, follow the steps mentioned below.

Files on the Google Drive/G-Suite should have their ownership changed – preferably by you before you leave.  You can select multiple files and change their ownership in bulk.  Or create a folder specifically for this purpose, put files to transfer in it, then select them all and make your supervisor or successor the owner (don’t just share it, make them the owner).  There is no need to delete files and we suggest you don’t. Please be especially careful of moving or deleting any files that may be posted publicly on the District Website or shared with other students!

| Follow this link to see Google Drive files you own | Google documentation on ownership | specific Dist. 564 instructions for changing ownership

Use Google’s Takeout tool to create and download an archive of the personal Google Docs you own.  

Help Documents:

Google Takeout | download your data: FAQ | How to Download Your Data |

To transfer ALL files, use: http://takeout.google.com/transfer

To transfer SELECT files only, use: https://takeout.google.com/

Copy only personal files to another medium, which could be a flash drive, external hard drive, or cloud storage (for example: personal Google, Apple accounts, Dropbox, or Box.net).

Anyone leaving the District should also set up a Gmail Vacation Responder message to let people (and potential employers) know that your myprowler email account will be ending and what new email address they should use to contact you in the future.

Out of Office or Vacation Reply

An example Vacation Responder message might be:

Thank you for your message.  I have decided to take a new opportunity elsewhere.  Beginning xxxx, please send any future correspondence to my new email address:   xxxxxx@xxxxx.com.

Export your contacts to Google CSV format for importing into a another email account.

| export contacts | import contacts |

You may grant another user access to edit and make changes to a calendar, but once your account is deleted, the calendar will also be deleted. Export the calendar’s events and import them into the new calendar before the account is deleted to prevent losing the calendar.

| transfer ownership of a calendar: you can’t  | export a calendar |import a calendar |

If you need assistance saving the data please contact Lora or Oak:

lora.rantanen@myprowler.org; ext 2234

oak.vichaikul@myprowler.org; ext. 1411